Terms

These terms and conditions apply to any work done on behalf of the client (you) by me (Taliha Quadri).

  • I will provide editorial services agreed upon (in writing) by myself and the client; the nature of the services I provide are as described on their respective pages on my website.
  • The client must send the project manuscript in its entirety, as a single document. The client cannot make further changes to the manuscript once it has been sent.
  • The client is under no obligation to offer me work; neither am I under any obligation to accept work offered by the client.
  • The work will be carried out unsupervised at such times and places as determined by me, using my own equipment.
  • I confirm that I am self-employed, I am responsible for my own income tax and National Insurance contributions, and I will not claim benefits granted to the client’s employees.
  • I am not VAT-registered.
  • I have professional indemnity insurance through PolicyBee.
  • The contract of service requires that the client acknowledges, in writing, that they have read, understood and agreed to these terms and conditions.

 

Project terms

Prior to commencement of the editing work, the client and I will agree, in writing, to the terms of the project:

  • The medium in which the service will be carried out (e.g. in Word, on PDF, on paper).
  • How the material will be annotated (e.g. Track Changes in Word, BSI proofreading marks, Adobe Acrobat commenting tools).
  • The length of time required to complete the project, as advised by me.
  • A fee for the project, based on a quotation supplied by me, in writing, following my evaluation of the material to be edited and the time frame required to complete the job.
  • Any expenses (e.g. postage) that the client will bear in addition to the costs of the editing.
  • The project start date and the date by which the material will be delivered by the client to me (24 hours before the start date). The client is responsible for delivering the material to me on time.
  • The latest date by which the completed project will be returned, following my advice to the client.
  • Please note that if, on receipt of the project to be worked on (or at an early stage), it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief or from the sample supplied, I may renegotiate the fee and/or the deadline, or decline to carry out the work.

 

Quotations and Fees

  • A quotation for the work will be provided by me to the client following my evaluation of a representative sample of the materials to be worked on, and a discussion with the client as to what is required.
  • The client will pay me a fee per hour OR per 1,000 words, OR an agreed flat fee for the job, according to prior agreement.
  • Once the client and I have agreed the full fee, it is non-negotiable unless the client extends the word count of the job or requests additional services. In this case, a revised quotation and job-completion date will be negotiated.
  • Unless otherwise agreed, I will supply the client with an invoice within 3 working days upon return of the completed project.
  • Unless otherwise agreed at the outset, payment should be made within 21 days of receipt of invoice.
  • Unless otherwise agreed, the fee quoted for my editorial services is for one full pass of a manuscript. Additional passes are new projects, the terms of which will be agreed separately.
  • Copyediting, proofediting and proofreading services do not include a sensitivity read. 
  • Under the terms of the Late Payment of Commercial Debts (Interest) Act 1998, I reserve the right to charge interest and compensation should payment exceed 30 days.

 

Deposits

  • If the project fee is more than £250, I require a deposit of 50% upfront. The exception to this is if the client and I have agreed in advance on a payment plan, in which case the deposit will be lower.
  • Deposit payments are due upon receipt of the deposit invoice.
  • If a deposit is required, the agreed project schedule will not be fixed until the deposit amount is received.
  • All deposits are non-refundable.

 

Cancellation policy

  • The client is free to cancel a service for any reason by providing me with written notice (including email); I must acknowledge this cancellation in writing (including email) for this to be valid.
  • If the client cancels during the project, they will remain obligated to pay a fee proportionate to the amount of work already completed (if any) if this amount is larger than the deposit paid.
  • If the client wishes to cancel with less than two weeks’ notice, I reserve the right to charge 100% of the agreed fee.
  • If the client wishes to cancel with more than two weeks’ notice, the deposit will not be refunded, but no other charge will apply.
  • If the client anticipates a delay in delivering the materials, they must inform me at least 48 hours before the agreed start date. If there is a delay in delivering the materials, I reserve the right to amend the deadline.
  • If the client does not deliver the materials required for the job 24 hours before the agreed start date and does not inform me of any delays 48 hours before the start date, I will consider the project cancelled by the client and reserve the right to charge 100% of the agreed fee.
  • I may cancel a service at any time for any reason by providing written notice (including email) to the client. In the unlikely event that I cancel a service, I will provide a prorated refund of any overages of fees paid (including the deposit, excluding banking and admin fees).
  • If in the unlikely event that the client is touched by extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness etc.), the client should contact me to discuss the terms of the cancellation policy. I aim to be fair and helpful at all times.
  • If I am touched by similar extraordinary or difficult circumstances that cause cancellation or delay, I will contact the client in writing at the earliest opportunity and do my best to renegotiate the time frame of the project or find an alternative supplier of editing services.

 

Confidentiality

  • The client’s files will be kept confidential and will not be shared with anyone (other than the client’s contractors, if necessary, with prior written permission).
  • I will not, under any circumstances, upload the client’s files to external websites or distribute them to third parties unless specifically authorised to do so, in writing, by the client.
  • I will keep a backup copy of the client’s edited files for at least six months in case the client loses their copy.
  • Under the terms of the Data Protection Act 1998, the client and I may keep on record such information (e.g. contact details) as is necessary. Either may view the other’s records to ensure that they are relevant, correct and up to date.

 

Copyright

  • All content delivered to me by the client for the editing project is owned by the client.
  • In this respect, the client agrees to hold me harmless from and against all claims, liabilities and expenses arising out of any potential or actual copyright or trademark misappropriation or infringement claimed against them.
  • Following payment of my invoice, any content created by me as part of the copyediting, proofediting or proofreading process will become the copyright of the client unless otherwise agreed.
  • The copyright of any content created by me as part of a developmental analysis or manuscript critiquing process will remain mine. The client may not share the content of these reports without prior written permission from Taliha Quadri.

 

Quality assurance

  • I am an Intermediate Member of the Chartered Institute of Editing and Proofreading, and I adhere to their Code of Practice.
  • Any edits I make are suggestions and the client is under no obligation to take them. I am not responsible for any changes made after I have returned the work to the client.
  • I aim for objectivity in my editorial feedback by basing my edits, comments and suggestions on objective external principles and resources of authority, such as established literary theory and style guide manuals. However, there will always been some degree of subjectivity to any creative project, and the writing – editing process is ultimately one of collaboration where the client has the final say in the decisions made about the work.
  • My services do not include fact-checking. The client is responsible for the factual content of their work.
  • While I aim for the highest editorial standards, please be aware that I cannot guarantee the client will secure agent representation or publication, nor can I guarantee sales of the published work.
  • I am unable to guarantee perfection; it would be unethical to do so, as editorial perfection is impossible to obtain.

 

Acknowledgements in published works

  • There is no requirement for the client to mention me in the published work’s acknowledgements section. However, the client agrees that I will have the opportunity to review any such mention prior to publication, or to decline to be mentioned.

 

Legal jurisdiction

This agreement is subject to the laws of England and Wales, and both the client and I agree to submit to the jurisdiction of the English and Welsh courts.

The exclusive venue for any arbitration or court proceeding based on or arising out of this Agreement shall be Luton, England.